Essential Supplies For Returning To The Office During COVID-19

Perkaroma: Together Let’s Build A Better Workplace

At Perkaroma, we are dedicated to making your office a better place. In this time of uncertainty, we can help you find ways to mitigate some of the risks, while still making your business a place that your employees want to be. From cleaning supplies to snacks and sanitizing products, we have the essential items in stock that can contribute to a cleaner, safer environment. Contact us now to get started — the sooner you start, the better prepared you will be, and the more comfortable your team will feel.

800-2-PERK-UP

Prepare Your Building For People To Return

Cleaning, pre-return inspections, HVAC and mechanicals checks

Ensure the safety of all of your workers
Prepare your HVAC, mechanical, and fire/life safety systems
Clean your building with products approved by governing authorities
Make sure you are compliant with building owner/landlord policies
Engage vendors in your back-to-work-plan
Review and prepare plans for changes to cleaning and any other extra services
Ensure all inspections, remediations, repairs, and communication is finished before you reopen

Prepare Your Workforce

Policies for determining who can return and when; employee communication

Reduce the anxiety around returning to the workplace with change management planning and communication
Consider how people benefit from returning to work
- Proximity to colleagues encourages productivity
- Socialization
- Amenities
- Access to work resources and tools
Consider how people benefit from continuing to work at home
- Prioritizing their health and family
- Reduced/no commute times
- Technology mitigates loss of productivity
Develop and enact a detailed plan about how and when to return to work
Provide advice on alternate means of safe commuting
Prepare and post reminders of important protocols
- Social distancing
- Cleaning

Control Access

Protocols for safety and health checks, reception areas, shipping and receiving, elevators, visitor policies

Control all entry points, including delivery points
Reconfigure gathering and lobby areas to maintain proper social distancing
Install plexiglass shields (where needed)
Ensure than building protocols are clearly communicated using signage and floor markings
Consider regular temperature screenings
Provide hand sanitizer, wipes, and personal protective equipment (PPE) as necessary
Disable touchscreens

Create a Social Distancing Plan

Decrease density, schedule management, office traffic patterns

Think about phasing schedules based on roles and priorities (include temperature checks, if needed)
- Alternate work weeks between in-office and work from home
- Stagger arrival and departure times
- Allow teams to set or negotiate for individuals in-office schedules
Introduce social distancing protocols throughout the building
Monitor how people use their space
Specify seating assignments for employees to ensure minimum safe distances as people work
Redesign spaces and alternate desk and chair usage to maintain social distancing
Add panels between desks
- Don’t forget height adjustable panels for sitting/standing desks
Create and enforce stringent cleaning protocols for shared spaces
Reduce capacity in shared spaces
- Remove excess chairs in conference rooms
Prohibit the shared use of smaller rooms
- Make them single-occupant use rooms only
Designate and post directions for foot traffic along main paths

Reduce Touch Points and Increase Cleaning

Touchless ingress,egress, clean desk policy, food plan, cleaning common areas

Create and maintain enhanced cleaning and disinfection practices
Provide disinfectants near or at each desk or work area
- This is especially important for shared areas
Remove food and drink
- Think about restocking with single-serving items
Provide DIY cleaning supplies
- Hand sanitizer
- Disinfectant wipes
Sanitize all workspace areas and ensure all appliances, fixtures, and equipment are working properly
- Offices
- Conference rooms
- Breakrooms
- Cafeterias
- Restrooms
Limit in-person meetings
Consider low-touch or no-touch switches, doors, drawers, and other fittings
Remove frequently touched shared tools
- Whiteboard markers
- Remote controls
Create and enforce a clean desk policy
Create secure designated storage areas for personal items
Designate a specific enclosed room to isolate any person self-identifying themselves as having symptoms

Communicate For Confidence

Recognize the fear people may have about returning to work, communicate as transparently as possible, listen to and survey your team regularly

Ensure leadership is aligned on re-entry
Establish two-way communication
Ensure that you have a trusting and transparent culture
Clearly set expectations for your employees, emphasizing your dedication to helping them feel secure
- Return to work/work from home policies and incentives
- Clear guest/visitor policies
- Employee travel policies
- Human resource policies for illness, support for caregivers, etc.

Building And Office Requirements For Re-Entry

*Remember: only corporate offices explicitly approved by AEC per the Re-Entry Guidelines are eligible for re-entry.*

General Guidelines

Always follow global COVID-19 procedures found here.
Follow the WHO and CDC guidelines on cough and sneeze etiquette.
If an employee does not feel well when they are at work, they must leave the office immediately and return to their home.
Set and enforce the rule that if someone feels sick, they must stay home.
Management will inform employees when they can/should return to work.
Always practice good hand hygiene.
- Wash and disinfect your hands regularly.
Maintain proper social distancing.
- Stay 6 feet away from other people
- No handshakes
- No hugging
- No kissing
Avoid touching surfaces.
- Elevator buttons
- Bells
- Door handles
Ensure that your employees follow directions set by management.
If employees must attend off-site meetings, they need to:
- Get approval from their manager
- Use appropriate PPE
No visitors or clients should be allowed inside during Phase 1 Re-Entry.

Work Places

Follow proper social distancing procedures in all shared areas.
- Workstations
- Printing areas
- Pantries
- Break rooms
Only use workstations that are explicitly marked as available for use.
Ensure that all conference rooms and collaboration spaces used according to social distancing rules and that there are written reminders in these spaces.
Only one person can use telephone/collaboration booths at a time.
- Sanitizer must be provided to clean the room before and after they are used
Clear workstations and all other work surfaces after use in order to facilitate easier cleaning.
Local FM and Local Market Operations Lead have developed a system to track which employees are in the space, while also tracking when they are there.

Work Environment

Some small pantries and other facilities may have a limited occupancy.
Make waste bins easily accessible and placed throughout work areas.
- Add more bins if needed
For Phase 1 Re-Entry, restrooms should only be used by one person at a time.
- Use signs to ensure compliance
Sanitize touch points on shared appliances before and after use.
- Refrigerators
- Coffee machines
- Water dispensers
Wear appropriate face coverings when moving about the space.
Put a system in place to easily identify whether or not a workstation has been cleaned.

Necessary Equipment and Products For Re-Opening

Perkaroma has nearly everything your office needs to be able to safely re-open when the time comes.

Individual PPE

Masks:

Disposable masks — Click To Shop
KN95 masks — Click To Shop
Protective reusable cotton masks — Click To Shop
Protective reusable 3D masks — Click To Shop

UV Lights:

UV wands

Gloves:

Small/medium/large vinyl gloves — Click To Shop

Thermometers:

Disposable thermometers — Click To Shop
Infrared thermometers — Click To Shop

Face Protection:

Protective face shields with hair nets — Click To Shop
Safety glasses — Click To Shop

Door Openers/Styluses:

Button and door openers/styluses

Essential Items and Equipment For Reception Areas

Acrylic safety barriers
Disinfectant wipes
Disinfectant spray
Hand sanitizer pumps
Social distancing signs
Directional floor signs
Paper towels
Facial tissues

Essential Items For Office Work Spaces

Acrylic safety barriers
Disinfectant wipes
Disinfectant spray
Hand sanitizer pumps
Social distancing signs
Directional floor signs
Paper towels
Facial tissues

Essential Items For Common Areas

Acrylic safety barriers
Disinfectant wipes
Disinfectant spray
Hand sanitizer pumps
Social distancing signs
Directional floor signs
Paper towels
Facial tissues

Essential Items For Restrooms

Roll paper towels
Roll paper towel dispensers
Hand soap pumps
Hand soap wall dispensers
Toilet seat covers
Toilet paper

Essential Items For Breakrooms

Disinfectant wipes
Facial tissues
Disinfectant spray
Hand sanitizer pumps
Social distancing signs
Directional floor signs
Paper towels
Individually wrapped cups
Individually wrapped cutlery
Single-serve snacks
Coffee/water equipment sanitation service

Essential Items For Shipping and Receiving Areas

Disinfectant wipes
Disinfectant spray
Hand sanitizer pumps
Social distancing signs
Directional floor signs
Paper towels
UV wands

Essential Office Cleaning Supplies

Bleach
Disinfectant wipes
Disinfectant spray
Buckets
Mops
Brooms
Gloves
Paper towels

Contact Us to Get Started

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