Let’s face it: nobody likes moving. Whether your moving to a new home on the other side of town or your company has grown out of their current office space, the moving process can be painstakingly time-consuming and stressful. When it comes to moving your business to a new commercial space, it’s important to start planning as soon as possible. In this blog, we’re going to look at some professional office moving tips, so you can be well prepared when it comes time to start packing up your office supplies.
If you work in the New Jersey or New York area and you’re in need of office supplies, shipping supplies, or you need assistance with your inventory management, Perkaroma can help. We truly believe that the office doesn’t have to feel like work all the time, and our friendly team is dedicated to helping you turn your workspace into a more enjoyable and relaxed environment. From pens and paper to hot and cold beverages, we’re proud to be your go-to office supply source. To learn more about our managed office supply services, contact our staff today.
Tip #1: Take The Time To Strategically Plan Your Office Move
At Perkaroma, we’re big fans of organization, which is why we recommend that you take the time to strategically plan your office move. Once you have a dedicated move date and you know where your business is relocating to, it’s time to create a timeline to help you plan out the transition. If your have a small office, you’ll want to give yourself at least three months to prepare for the move. For a medium to large office space, give yourself six to eight months of time to prepare. The key here is to start as early as possible.
The next thing you’ll want to do is to collect all of the information that you can on your new space. Are there blueprints you can get your hands on from the developer? What about floor layout plans? These items will help you to determine the best office layout for your space, as they will show you where the electrical outlets are and where there may be additional storage space.
Tip #2: Evaluate Your Business Needs
Throughout your relocation planning, make sure you conduct a thorough analysis of every part of your office. This will give you the unique opportunity to look around your workspace and decide what needs to be moved, in what order, and where it needs to end up in your new space. If you have a good amount of office supplies in storage, you may want to consider moving these items to your new space first.
If you find yourself parting with old telephones, copiers, computers, printers, and office furniture, we recommend donating them to a local charity. After all, there’s no need to pay someone to move items that you don’t need in your new space. If you can recycle them, do it.
It’s also important to bring all of your employees up to date on your moving plans. A good rule of thumb is to tell them four to six month before the official move in date. This will give all of your employees a chance to properly plan and prepare for the change that is coming down the pipeline.
As your staff starts to box up their office supplies for the move, ask them to mark the boxes on the tops and sides so you can locate things more efficiently when it comes time to unpack. If you have more than a hundred boxes to sift through, it will pay off in the long run to start numbering your boxes, with a brief description of the items inside.
Tip #3: Moving Computers and Electronics
If you plan on packing up your office computers and other electronics before the big move, make sure you individually wrap each item to ensure nothing gets damaged along the way. Use thick moving blankets or bubble wrap to keep computer monitors padded and secure.
At Perkaroma, we have everything you need to make your office move go smooth. Whether you’re looking for bubble wrap, tape, or boxes, we’ve got you covered. Let’s take a look at some of our most popular moving and shipping items below.
- Moving boxes! No matter what kind of moving box you need, Perkaroma likely has it. Our 18 by 16 Bankers Box® is perfect for packing up office supplies like printer paper, scissors, staplers, and pens. Our online customers also love our SmoothMove Classic Large Moving Boxes which require easy setup with no tape required.
- Moving tape. No matter where you’re going and what you’re packing, you will need some high-quality moving tape to help you get there. We offer a wonderful array of Scotch® tape, including our Tough Grip Moving and Packaging Tape.
Tip #4: Hire Professional Movers
While you may be tempted to pack all of your office supplies up on your own, it’s always a good idea to hire a team of professional movers. Most professional moving companies are licensed and insured, which means they will be liable for any equipment that may be broken or damaged during the move. They will also provide their own trucks and moving equipment, so you don’t have to worry about recruiting workers and moving supplies on your own.
If you plan on hiring a moving company, make sure to call them at least one or two months in advance. Shop around to see which local moving company will give you the best price quote, and make sure to ask if they have insurance.
Tip #5: Update Your Website Information & Let Your Clients Know
One part of the commercial moving process that’s often overlooked is updating your website and marketing materials to reflect the new address. If you have business stationary or business cards, you’ll want to update these as well. Make sure to notify the post office and your bank of the move as well, so you can get deliveries and packages to your new space. It’s also important to update all of your clients, so make sure to send out a mass email to let them know of the change.
Perkaroma: Your Partner In Office Supplies & Moving Supplies
At Perkaroma, we’re passionate about providing small and large businesses across New Jersey and New York with some of the best inventory management services and office supplies on the market. Whether you need help managing your breakroom snacks, office supplies, or you’re interested in investing in our managed coffee services, we would love to learn more about your business. Contact our friendly staff today!